Need help? Gedminas Insurance Services is a one stop shop agency with the ability to help protect you, your business, and your employees while accompanying and integrating a special department for your business management needs. We can assist your business no matter how large or small-ranging from basic Payroll Services to Full Workforce Management Solutions.

Request a Payroll and/or Workforce Management Quote Now.

• Payroll / Workforce Management Services

 

Basic Service

EMPLOYEE PAYCHECK PROCESSING

You can choose among these processing cycles:

1. Weekly
2. Semi-Monthly
3. Monthly
4. BI-Monthly
5. Quarterly
6. Off Cycle

• All Local, State and Federal Tax Filings and Reporting
• Direct Deposits
• Employee access via the Internet to their payroll and benefits information
• Expense account submission via Internet to payroll processing for manager
• Payment of independent contractors (1099) via on-line approval
• 401(k) Retirement Plan Deductions
• Court Ordered Deductions - Wage Garnishments
• Benefits Deductions
• Pay-As-You-Owe Program: Collect Workers' Compensation premiums and remit to your carrier on an actual payroll basis.

 

Enhanced Services
Basic Services + The Following:

• COBRA ADMINISTRATION. Our payroll/workforce management department will manage your COBRA administration and ensure that COBRA procedures are in compliance. This function comes in play when the company is required to offer COBRA under the Federal COBRA regulations or any State mandated Health Benefits Continuation Policy.
• EMPLOYEE SELF SERVICES. Provide employees and management with a Web-based Human Resource Information System providing access to payroll records, benefits information, company policies and procedures, and personnel information.
• ENHANCED HUMAN RESOURCE INFORMATION SYSTEM. Our payroll/workforce management department will provide a comprehensive Web Based Human Resources Information system that tracks and records required information on your employees. We work together in customizing a system in order to provide you with the necessary employee information, data tracking and reporting that our system will allow.

 

Full Workforce Management
Basic Services + Enhanced + The Following:

HR CONSULTING AND COMPLIANCE. Our payroll/workforce management department will work with you on many types of HR issues and compliance matters. Our payroll/workforce management department will review your current HR procedures and policies for compliance and make recommendations for any necessary changes. We can also provide you with the option to use our basic employee policies and procedures. In addition, our payroll/workforce management department offers assistance in customizing solutions for the following needs.

• Employee Record Keeping Systems
• Hiring Practices and Procedures
• New Employee Orientation Program
• Employee Policies and Procedures Handbook
• Performance Review Process and Procedures
• Corrective Performance and Termination Policies
• Compensation Studies and Job Descriptions

BENEFITS CONSULTING. Gedminas Insurance Services will help you to put your insurance in place, and our payroll/workforce management department assists you with the management of the following employee benefits.

• Group Major Medical
• Group Short/Long Term Disability
• Group Term Life
• Group Dental and Vision
• Group Supplemental & Voluntary plans
• 401(k) plan and administration
• Flexible Spending Accounts
• Supplemental qualified and non-qualified retirement plans

 

We Keep You Compliant With Employment Laws

Employers with at least 1 employee must comply with:

• Fair Labor Standards Act (FLSA)
• Employee Polygraph Protection Act
• Immigration Reform & Control Act (IRCA)
• Equal Pay Act
• Federal Income Tax Withholding
• Uniformed Services Employment & Re-employment Rights Act of 1994
• Federal Insurance Contribution act (FICA)
• National Labor Relations Act (NLRA)
• Consumer Credit Protection Act
• Labor Management Relations Act
• Uniform Guidelines for Employment Selection Procedures
• Employment Retirement Income Security Act (ERISA)

Employers with 2 or more employees must comply with:

• Health Insurance Portability and Accountability Act (HIPAA)

Employers with 11 or more employees must comply with:

• Occupational Safety & Health Act (OSHA Illness/Injury Recording and Reporting Requirements)and $50,000 in government contracts must also file EE0-1 report each year).

Employers with 15 or more employees must comply with:

• Pregnancy Discrimination Act
• Americans with Disabilities Act
• Title VII of the Civil Rights Act
• Civil Rights Act of 1964

Employers with 20 or more employees must comply with:

• Age Discrimination in Employment Act
• Consolidated Omnibus Budget Reconciliation Act (COBRA)

Employers with 50 or more employees must comply with:

• Family Medical Leave Act (FMLA)

Employers with 100 or more employees must comply with the:

• Worker Adjustment Retraining Notification Act (WARN) And must complete and report the EEO-1 form to the EEOC (Executive Order 11246, requires federal contractors with 50 or more employees and $50,000 in government contracts must also file EE0-1 report each year).

 

Consequences of Non-Compliance

I-9 Forms
Paperwork violations $100 - $1,000 for each incorrect form

COBRA
$110 per day per violation; $220 per day per violation if there is more than one qualified beneficiary in a family

HIPAA
Penalties of either $500,000 or 10% of the employer's payments for health care coverage for the year, whichever is less

FSLA
Can be penalized up to $10,000 per violation

Title VII of Civil Rights Act/ ADA
Up to $300,000 per employee

OSHA
Citations and penalties range form $7,000 to $50,000

ADEA
Pay, reinstatement, seniority and attorney fees

 

You may also contact us at (760) 500-4616.